A practical, printable checklist to help you decide whether running your own password manager makes sense for your habits—not your optimism.
Password managers have moved from “nice to have” to “you really should be using one.” Most of us carry dozens (or hundreds) of logins across work, banking, shopping, utilities, and personal accounts. The problem isn’t that people don’t care about security. The problem is that humans are terrible at managing unique, strong passwords at scale. We reuse passwords. We choose passwords that feel memorable. We fall for a convincing phishing page once in a while. A password manager is one of the few tools that actually bends the odds in your favor: it generates strong passwords, stores them safely, and fills them reliably so you don’t have to rely on memory.
The current frustration is that many password managers keep their most useful features behind a paywall. Even good, respected options do it. Bitwarden is often held up as the king of open-source password managers, and it deserves the praise: the core product is excellent and the company pricing is fair. But “fair” isn’t the same as “free.” A common example is integrated authenticator features (Time-based One-Time Passwords, or TOTP) being part of a paid tier. That leads to a very tempting idea: if the software is open-source, can you run the whole thing yourself and get the best of both worlds?
That’s where the self-hosting trend comes in. The promise is simple: instead of syncing your encrypted password vault to a company’s infrastructure, you run your own private server and your devices sync to that. You keep the familiar apps and browser extensions, but the “cloud” is your hardware. Some people do this on a small always-on computer like a Raspberry Pi, often using Docker to run the password server cleanly and repeatably. The appeal is real: fewer third-party dependencies, more control, and sometimes fewer ongoing fees.
The part that gets glossed over is what you are actually trading. Hosted password managers don’t charge you only for a feature checkbox. They charge you for operations: uptime, updates, backups, monitoring, redundancy, and a safety net when things break. Self-hosting is not primarily a money-saving hack. It’s a decision to become your own tiny IT department for one of the most important systems in your life. That can be a great fit for the right person and a quiet disaster for everyone else.
If you’ve been around GetUSB long enough, you already know the bigger theme here: control and custody. We’ve written about security hardware, authentication ideas, and the “lock down” mindset for years. For example, our older posts touch on security and control concepts in different forms—like locking strategies (Crack Down on Your Lock Down) and authentication tokens (Network Multi-User Security via USB Token). A password manager is different technology, but the same question keeps showing up: do you want to outsource critical trust to a provider, or keep it under your roof?
What “Self-Hosting” a Password Manager Actually Means
A modern password manager is really two things: the client apps (browser extension, mobile app, desktop app) and the backend service that stores and syncs your encrypted vault. In a hosted model, the provider runs the backend for you. In a self-hosted model, you run it. Your client apps still do the heavy lifting: they encrypt the vault locally and decrypt it locally. The server mainly stores encrypted blobs and coordinates syncing across devices.